Tuesday, February 14, 2012

Tips for hiring an event planner

It's important that you obtain the right person or company for your event whether it's your first time hiring outside help or if you just need someone from time to time. So, you need to be sure you spend time searching for the best event planners, and check out their work carefully.

Here are a few tips to help:

  1. Determine your event's objective.
  2. While many people think that hiring an outside planner starts with figuring out the budget, it's more important to start by determining why you're having the event in the first place. So, before reaching out to resources to help you plan, you need to be able to share the important objectives of the event: who, what, when, where, why and how. Also, remember that you'll have time to make any adjustments.
  3. Ask yourself: "Why am I hiring an event planner?" Once you've figured out your objectives, you'll begin to get a few clear ideas about the event's theme and the message that will be conveyed. But, most importantly, you have to determine what services and activities you need the event planner to handle for you. For instance, will they help you choose a venue? Do they need to find speakers and/or entertainment? Will you need them on site at the event?
  4. Estimate your budget. Now that you have your objectives, you can create a general sense of the cost for the different elements of your event. The costs associated will differ based on the kind of event you're hosting and what it entails.
  5. Look for a qualified event planner. While word-of-mouth is a good way to find an event planner to hire, it's probably not the most effective way. If you're looking for the best, you should research individuals who are experienced and have a strong reputation in the event planning community.
  6. Look for an event planner through professional affiliations. In general, whether it's a corporate meeting or social event, the rules of hiring an event planner are the same: You want someone who has the expertise in the type of event you're holding. So, consider chapters of professional membership groups like Meeting Professionals International, the Association of Wedding Professionals, etc. 

For 10 more tips, check out How to Hire An Event Planner.

If you need assistance in planning your next event, let Anointed Affairs help! Contact us today for more information. 

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